How I Manage My Contact List… Kinda

The most important part of networking is showing up. The second most important part is following up. I advocate for people to follow up with new contacts soon after they first meet, so each person is still fresh in each other's minds. I talk a lot about the importance of following up on my blog at NetworkingForNicePeople.com. Following up well should help you keep your contact list organized, but the truth is mine is a hot mess.

I have never been able to get into the habit of creating a single Gmail contact for each person I exchange emails with. The steps to add a contact in Gmail are a little clunky and end up taking too much time. And so I neglect keeping my contact list up to snuff. I used to stress about this, but I found a solution you can use too.

Contact Management Solution...

My solution is to rely heavily on search within my inbox. I am thankful I use Gmail, which of course is owned by Google – everyone's favorite search engine. They know a thing or two about search.

Searching within Gmail is actually quite powerful beyond a simple keyword search. Here are a few examples of ways I use email search to manage my contact list. These results may vary based on your email service provider or software, but all should have a decent search function built in so give this a try.

Search By Date and Keyword

I usually mark my calendar to follow-up with new contacts about six months after a conference. Of course this is excluding the immediate follow-up I referred to earlier. I always use the conference name in my follow up email, "Hi Tim, It was a pleasure meeting you at XYZ Conference..." This is key to making this tip work.

Assuming the conference was on December 1, 2016, I will enter the search query: before:2017/01/10 after:2016/12/01 "XYZ Conference." This search reveals messages sent just after the conference.